The OTRFU was formed in 1997
and was the joint idea of the late Nihal (Baila) Samarasinghe
(1957-1960 and Capt. 1960), Mr Arjun Dharmadasa (1971-1972) and
Mr Shanaka R De Livera (1976-1979, and Vice Capt. 1979) who met
at the Orient Club on 23rd March 1997 together with late Mr Lal
Kumarasinghe, Mr Niroshan Samarasinghe with a view of forming
the OTRFU.
The founder members at the
first meeting held at the SSC on 29th June 1997 were
|
Mr Lal Kumarasinghe |
Mr Chrishantha Perera |
|
Mr Renganathan |
Mr R Tissa Molligoda |
|
Mr Shanaka R De Livera |
Mr Sarath de Zoysa |
|
Mr S B L Perera |
Mr Devaka Wickremasuriya |
|
Mr Ravi Mendis |
Mr Ananda Welikala |
|
Mr Asanga Seneviratne |
Mr Arjun Dharmadasa |
|
Mr Sean Dwight |
Mr Michael Jayasekera |
|
Mr Savantha R S De Saram |
Mr W Flamer Caldera |
|
Mr Charya R S De Saram |
Mr C Jodashe |
|
Mr Prabash S De Saram |
Mr Michael Sproule |
|
Mr Nihal Samarasinghe |
Mr Niroshan Samarasinghe |
|
Mr Suresh Fernando |
|
Past Presidents :
- The
late Mr Nihal Samarasinghe (1997 to 2001)
-
Mr
Arjun Dharmadasa (2002 to 2003)
1.
Objectives:
1.1 To
organize a fellowship of Old Boys who have represented S. Thomas
College, Mount Lavinia in Rugby Football.
1.2
To promote the advancement and progress of Rugby Football
at S. Thomas College, Mount Lavinia, within the means of the OTRFU
in concurrence with the Warden of S. Thomas College, Mount
Lavinia.
1.3
To provide assistance, if requested for, to any Rugby
Player/s of S. Thomas College, Mount Lavinia.
1.4
To raise funds in support of the aforesaid objectives.
3. Main Activities:
The main activities organised
annually by the OTRFU:
3.1
The Junior Inter-House Rugby Carnival – U16, U14, U12 and
U10 (1st term).
3.2
AGM and Members Dinner (3rd term from 2007).
3.3
The Old Boys’ Vs Present Boys Rugby Match for the Jason
Martinstyne Trophy (To be held on the Old Boys weekend from 2007).
3.4
Annual Dinner (3rd term).
4. Constitution:
The Constitution was drafted by Shanaka R de Livera and was adopted in 1998.
The present Constitution including all amendments is given below.
Download the OTRFU Contitution.
CONSTITUTION
OF THE OLD THOMIANS RUGBY FOOTBALL UNION
1.
NAME:
The name shall be the “OLD THOMIANS RUGBY
FOOTBALL UNION” (hereinafter referred to as the OTRFU).
2.
OBJECTIVES:
2.1
To organize a fellowship of Old Boys who have represented S
Thomas’ College, Mount Lavinia in Rugby Football.
2.2
To promote the advancement and progress of Rugby Football
at S Thomas’ College, Mount Lavinia, within the means of the OTRFU
in concurrence with the Warden of S Thomas’ College, Mount Lavinia.
2.3
To provide assistance, if requested for, to any Rugby
Player/s of S Thomas’ College, Mount Lavinia.
2.4
To raise funds in support of the aforesaid objectives.
3.
ELIGIBILITY FOR MEMBERSHIP:
Any Old Boy of S Thomas’ College, Mount
Lavinia, who has represented the School at Rugby Football in
any age group, shall be eligible for membership.
Amended - 16.10.2003
The
General Committee may from time to time at its absolute discretion
invite any person who has been a benefactor of College Rugby,
whether Old Thomian or not, to be affiliated members of the OTRFU.
Such members will not be entitled to vote or hold office or become
a Committee Member of the
OTRFU. The General Committee may in its
absolute discretion terminate the membership of any affiliate
member and such a decision shall be communicated in writing
stating the reason for termination of membership.
Amended
– 16.10.2003
1.
MEMBERSHIP AND MEMBERSHIP FEES:
1.1
There shall be four categories of membership –
HONORARY LIFE MEMBERS, ORDINARY MEMBERS, AFFILIATED MEMBERS
AND SUBSCRIBED LIFE MEMBERS.
Amended
– 16.10.2003
1.2 HONORARY LIFE MEMBERSHIP–will be
restricted to those members recommended by the General Committee
and approved by the General Membership at a properly constituted
Annual General Meeting or Special General Meeting.
4.3.1 ORDINARY MEMBERSHIP – will be
available on payment of an annual subscription of Rs 250/=,
payable on or before 31st March of each calendar year.
4.3.2 AFFILIATED MEMBERSHIP – will be
available only by invitation of the General Committee.
Amended – 16.10.2003
4.4 SUBSCRIBED LIFE MEMBERSHIP – will
also be available on payment of a lump sum amount of Rs
2,500/=.
Amended
– 01.03.2000
4.5
Any changes in the rates of Ordinary Membership and/or
Subscribed Life Membership shall be decided as deemed fit, from
time to time, by a resolution duly adopted at a properly
constituted meeting of the General Committee which should have the
approval of the General Membership at a properly constituted
Annual General Meeting or Special General Meeting.
4.6
Every application for membership shall be made on the
prescribed “Membership Application Form” and shall be accompanied
by the fee payable.
4.7
Any member shall be suspended or expelled from
membership after a full and proper inquiry, by a decision of the
simple majority only of the General Committee present and voting,
if found guilty of conduct prejudicial to the interest of the
OTRFU by the sub-committee duly appointed by the General Committee
for the purpose.
4.8
The membership fee for Old Thomians who are eligible to
become members of the OTRFU and who are under 25 years of age will
be Rs 100/=.
Amended
01.03.2000
ADMINISTRATION OF
THE OTRFU:
5.1 PATRON/GENERAL COMMITTEE
PATRON:
The Patron of the OTRFU shall be the Warden,
S Thomas’ College, Mount Lavinia.
The immediate Past President of the OTRFU
shall hold office as Immediate Past President of the OTRFU.
Amended 16.10.2003
GENERAL COMMITTEE:
The administration of the OTRFU will be in
the hands of a General Committee comprising of the following
Office Bearers:
President
Two Vice Presidents (02)
Amended
26.02.2002
Immediate Past President Amended
16.10.2003
Hony. Secretary
Hony. Assistant Secretary
Hony. Treasurer
Hony. Assistant Treasurer
03 Committee Members within the age group of 19-30 years.
03 Committee Members within the age group of 31-40 years.
03 Committee Members within the age group of 41-50 years.
05 Committee Members 51 years of age and above.
A minimum total of four (04) Committee
Members should be elected and the total number in the General
Committee shall be ten (10).
Amended
26.02.2002
The General Committee shall be appointed at
an Annual General Meeting each year.
5.2
The General Committee shall meet at least once in every two
(02) months and shall be summoned by the Hony. Secretary or the
Hony. Assistant Secretary giving at least seven (07) days notice.
5.3 The quorum for a General Committee
Meeting shall be five (05).
Amended
20.02.2002
5.4 Any Committee Member who does not
attend three consecutive General Committee Meetings shall be
deemed to have vacated his place on the General Committee.
5.5
Any vacancies, which occur on the General Committee, shall
be filled by persons nominated by the General Committee.
5.6 The General Committee shall
appoint Sub-Committees as may be deemed necessary, from time to
time, and outline their functions. Such Sub-Committees shall
consist of a maximum of ten (10) members and shall be chaired by a
member of the General Committee, duly appointed by the General
Committee.
5.7 The Sub-Committee/s, at their
discretion, may co-opt other members of the OTRFU, non-members,
Old Boys of S Thomas’ College, Mount Lavinia and well wishers.
5.8
Only members who have been awarded 1st XV Rugby
Colours will be eligible to seek election to the post of President
and Vice President (02).
Amended
01.03.2000
4
HONY. SECRETARY/HONY. ASSISTANT SECRETARY
The Hony Secretary and Hony. Assistant
Secretary shall carry out their functions subject to the direction
of the President and the General Committee.
The Hony. Secretary shall maintain proper
minutes of the proceedings of all meetings of the OTRFU as well as
send out notices regarding the convening of all meetings of the
OTRFU.
The Hony. Assistant Secretary will assist
the Hony. Secretary and will be entitled to carry on duties
entrusted to the Hony. Secretary in the event of the Hony.
Secretary being unable to carry out his functions due to any
reasons whatsoever, if so directed by the President and the
General Committee.
7.
HONY. TREASURER/HONY. ASSISTANT TREASURER:
The Hony. Treasurer will maintain a true and
proper record of the finances of the OTRFU and the attendant Books
of Account for such purpose.
The Hony. Treasurer would also be required
to present to the General Membership, at each Annual General
Meeting, a Financial Report and Statement of Accounts for the last
financial year, duly audited by the Auditors appointed at the last
Annual General Meeting. The accounting year for the OTRFU will be
from 01st January to 31st December in each
year or any other period duly approved by the General Committee.
The Hony. Assistant Treasurer will assist
the Hony. Treasurer and will be entitled to carry on duties
entrusted to the Hony. Treasurer in the event of the Hony.
Treasurer being unable to carry out his functions due to any
reasons whatsoever, if so directed by the President and the
General Committee.
8. BANK ACCOUNTS AND AUTHORISED
SIGNATORIES:
8.1 The name and style of the Bank
Account/s shall be “OLD THOMIANS RUGBY FOOTBALL UNION”.
8.2 The authorized signatories
of all accounts shall be:
The Hony. Treasurer
and
The President or either of the Vice Presidents
or
The Hony. Secretary or the Hony. Assistant
Secretary.
9. ANNUAL GENERAL MEETING:
9.1 The Annual General Meeting of the
OTRFU shall be held not later than end November each year
either at Colombo or Mount Lavinia.
Amended
31.03.2005
9.2 Not less than fourteen (14) days
notice shall be given of an Annual General Meeting, indicating the
date, time and venue of such meeting.
9.3 The Hony. Secretary shall send
each member of the OTRFU, together with the notice calling the
meeting, a copy of the Agenda for the meeting and copies of the
Financial Report and Statement of Accounts in respect of the last
financial year.
9.4 The Agenda of an Annual General
Meeting shall include inter-alia:
1.
Adoption of minutes of the last Annual General Meeting.
2.
Adoption of the Financial Report and Statement of Accounts
in respect of the last financial year.
3.
Election of Office Bearers for the ensuing year.
4.
Appointment of Auditors.
9.5
The President, or in his absence, the Vice President, or in
his absence, a member elected by the general membership shall
preside at each Annual General Meeting.
9.6 The Presiding Officer shall have a
Casting Vote in the event of a tie in voting.
9.7 Any member who
has not paid his subscription for the preceding year shall not be
entitled to vote at an Annual General Meeting.
9.8 The quorum for an Annual
General Meeting shall be twenty five percent (25%) of the
registered membership or twelve (12) members whichever is
lower.
Amended 26.02.2002
10. SPECIAL GENERAL MEETINGS:
10.1 A Special General Meeting of the
OTRFU shall be summoned by the Hony. Secretary, on the direction
of the President and General Committee or upon a written request
made by twenty five (25) members, specifically stating the purpose
for which such meeting is being summoned.
10.2 Not less than fourteen (14) days
notice shall be given to members and the Hony. Secretary, shall
set out in the said notice, the purpose for which such meeting is
being summoned.
10.3 The quorum required for a Special
General Meeting shall be as for an Annual General Meeting.
10.4 Only the specified item of business
as set out in the Notice calling the meeting shall be transacted
at a Special General Meeting.
10.5 Sub-Clauses 9.5 to 9.7 applicable
to Annual General Meetings shall be applicable in respect of
Special General Meetings.
11. GENERAL:
11.1 With the exception of amendments to
the Constitution of the OTRFU which shall require a two thirds
(2/3) majority of the members present and voting at a properly
constituted Annual General Meeting or Special General Meeting, the
decision/s of the General Committee shall be by a simple majority
of the Office Bearers present at a properly constituted meeting of
the General Committee.
11.2 All voting at a
meeting of the General Committee, an Annual General Meeting or a
Special General Meeting shall be by a show of hands.
Brief History 
